Week 2: Communicate effectively with teams (2024)

1. Go to Google Chat or your Gmail account.
2. If the name isn’t already under "Chat," click Start a chat .
3. Enter a name or email address. Suggestions appear as you enter text.
   • To send a 1:1 message to someone outside of your organization, enter their email address.
4. Click the person you want to message.
5. Enter a message, then click Send .

1. Go to Google Chat or your Gmail account.
2. Under "Chat," click on an existing group conversation, enter a message click Send .
3. If the group conversation isn’t under "Chat,” click Start a chat Start group conversation.
4. Enter a name or email address. Suggestions appear as you enter text.
5. Click Done .
6. Enter a message, then click Send .

You can move the Chat panel to the right or left side of your Gmail inbox.

1. On your computer, open Gmail.
2. At the top right, click Settings See all settings.
3. At the top, click Chat and Meet.
4. Next to “Chat position,” select Left side of the inbox or Right side of the inbox.
5. Click Save Changes.

1. On your computer, openGoogle ChatorGmail.
2. At the top, click your status.
3. Select Do not disturb.
4. To set your preferred duration, select a duration from the list or click "Until a specific time."
5. Click Set.

Tip: Notifications automatically turn back on after the mute duration expires. To end mute sooner, click your status Do not disturb Turn off Do not disturb.

Learn more

For confirmation emails with dates and times,snooze them until exactly when you need them.Your email will come back to the top of your inbox when you want it to, whether that's tomorrow, next week, or this evening.

Learn more at the Gmail Help Center

1. On your computer, go to Gmail.
2. At the top left, click Compose.
3. Create your email.
4. At the bottom left next to "Send," click the Down arrow.
5. Click Schedule send.

Note: You can have up to 100 scheduled emails.

You can better manage your availability in Google Calendar with appointment scheduling.

With appointment schedules, you can:

• Create and share booking pages so people can book time with you.
• View booked appointments alongside your schedule in Calendar.

Important: To create an appointment schedule on a secondary calendar or add co-hosts to an appointment schedule, you need an eligible Google Workspace subscription. Learn more about premium features for appointment schedules.

1. On a computer, open Google Calendar.
2. At the top left, click Create .
3. Click Appointment schedule.
4. Enter a title.
   • The title is visible to anyone who has the link to your booking page.
   • The title appears on your calendar for the schedule and incoming bookings.
5. To set an appointment duration, click the down arrow .
   • Appointments must be at least 5 minutes long.
6. Set the date, time, and time zone of your appointments.
   • You can set up a one-time or recurring appointment schedule.
   • Tip: To add multiple time slots for a single day, click Add another period to this day .
7. Choose settings for your appointment availability, such as your scheduling window or days when you won't be available. Learn about customizing your availability.
8. Choose a primary or secondary calendar where you want to add your appointment schedule.

   • Tips:

     • Once you create an appointment schedule, you can't edit it to be on a different primary or secondary calendar.

     • Anyone with edit permission to a secondary or primary calendar can make changes to the schedule and view incoming bookings. Learn more about access permissions.

9. Optional: To avoid conflicts for events created or accepted on primary or secondary calendars, under "Calendars," select Check calendars for availability. Then, select all calendars for which you don't want bookable times to be available during any created or accepted events.
   • Important: Each appointment slot on a booking page can only be booked once even with this feature turned off.
10. To add co-hosts to the appointment, enter the co-host's names or email addresses.

    • You can also add Google Groups directly.

11. Click Next.

1. In Gmail, compose an email.
2. Click More Set up a time to meetCreate an event.
3. Add details to your new event and click Save.

1. On your computer, open Google Calendar.
2. In the top left, click Create.
3. Add the event title and any other details.
4. Next to "Does not repeat,"click the Down arrow.
5. Choose how often you want the event to repeat, and when you want the event that repeats to end.
6. At the top right, click Save.

1. On your computer, open Google Calendar.
2. Create an event.
3. Optional: Enter the title, time, guests, and other details.
4. Click Add description or attachments Create meeting notes Save.
   • Your meeting notes, pre-populated with event details, are attached to your event and shared with your guests, including those outside of your organization.

1. On your computer, open Google Calendar.
2. Select an option:
   • Click an eventTake meeting notes.
     Pre-populated meeting notes with event details are attached to your event.
   • Click an eventMenuAttach a document.
     Selected meeting notes are attached to your event.
3. Meeting notes open in a new window. On the right, click Share.

Tip: If your administrator doesn’t allow sharing Google Drive files outside of your organization, you can send Gmail attachments to external guests instead.

Learn more at the Google Calendar Help Center

1. On your computer, open a Google Docs, Sheets, Slides,Formsor Vids home screen.
2. Click Create .

You can also:

• Create a file from template
• Use a template in Google Vids

1. In Docs, Sheets, or Slides, select the text you'd like to comment on.
2. Click Add comment .
3. Enter your comment in the box.
4. (Optional) To direct your task or comment to a specific person, enter a plus sign (+) followed by their email address. You can add as many people as you want.Each person will get an email with your comment and a link to the file.
5. (Optional) To assign the comment to a specific person, check the Assign to box.
6. Click Comment or Assign.

Note: If a file reaches the maximum number of comments, you can make a copy of the file without copying over any comments.

1. On your computer, openGoogle Calendar.
2. Click an eventEdit event.
3. At the right, under “Guests can,” check “Modify event.”
4. ClickSave.

Note:When you check “Guests can modify event,” they can edit all fields, view the guest list, book rooms, and manage the event as you can.

1. In Calendar, click Settings Settings.
2. In the Event settings section, click Default guest permissions and select Modify event.

1. On your calendar, click the event.
2. Next to "Maybe," click the Down arrow Propose a new time.
3. Select a different time or day.
   Tip: You can also add a message to your proposed time.
4. Click Send Proposal.

1. On your calendar, click an event with a clock icon.
2. Under "Guests," find suggested times.
3. Under the time proposal you want to review, click Review proposed time.
4. To change the event to the proposed time, click Save.

• Proposals are turned off for large events with more than 200 guests and all-day events. Learn more about large events.
• All guests can propose a new time. Organizers can’t propose a new time.
• On a computer, in Google Calendar settings, if organizers turn on “Event responses,” they receive email notifications for proposals.

1. On your computer, open Google Calendar.
2. Click the event you want to delete.
3. ClickDelete event.

1. Open Google Calendar.
2. In the top right, click Settings menu Trash. You find the events deleted from this calendar.
   • To restore an individual event, next to the event, click Restore .
   • To restore selected events, above the list, click Restore all selected .